Choosing a venue is crucial for planners to consider when planning any event. Choosing a location that can accommodate guests and meets your specific event needs is essential because the venue typically consumes most of the event expenditure. When selecting an appropriate location, there are numerous things to consider, and it cannot be easy to sort among the available spaces. The key criteria to consider when selecting an event venue are listed below to assist you in your arena search and locating the ideal location.
1. Location
You must carefully choose the venue for the event. That is because it will be challenging for your guests to visit the venue if it is situated in a remote place. As a result, fewer people will attend. So, whether you’re planning a small-scale performance event, a business conference, or a massive public event, you should conduct thorough research before deciding on the venue. The site should ideally be situated near the city centre in a busy neighborhood so attendees won’t have trouble finding it. Since not everyone has a car, it is advised that you pick a location accessible by public transportation. When selecting a spot for your event, consider how far it is from the bus or subway station closest to you.
2. Capacity & minimums
For several reasons, you must know the room capacities of arenas like the United Center. Firstly, ensure that the place you choose can comfortably accommodate your expected attendance. Secondly, the venue must adhere to fire and safety regulations. Ensure that the previous F&B records from the past events are following the minimum if your venue sells food or beverages and imposes a minimum food & beverage consumption amount (referred to as an F&B minimum). It indicates that you would be a great client to the venue if your estimated F&B spending is significantly more than they require. Ask whether they will provide free service in exchange for a particular amount of your money (for example, upgraded Wi-Fi or A/V support). It’s also crucial to know the requirements to accommodate changes in space or food and beverage requirements before or during your event.
3. Parking
For many people, parking is an important consideration. They require somewhere to park their car, but they aren’t eager to leave it on the sidewalk or shell out a few bucks for a day’s space. If parking is crucial to your guests, select a venue with its parking lot or garage or one where you can reserve nearby parking. In unusual circumstances, some event planners provide attendees with a valet service even though the venue doesn’t. Valets shuttle vehicles back and forth to surrounding lots; however, this option is typically only appropriate for large-scale events.
Naturally, selecting the ideal venue is a major choice and typically involves many factors, so take your time and conduct thorough research. And if you can see a venue before making a reservation, take it. If not, consult any contacts in the area or read as many online evaluations as possible. It will assist you in avoiding unsuitable locations and locating the ideal setting, like United Center, for your needs.
